HALLO,
LUXEMBOURG

Depositary Manager Location: Luxembourg Contract: PermanentSector: Private Equity & Real Estate Funds About the Role We are seeking a Depositary Manager to join a growing alternative funds services platform in Luxembourg. The position sits within the Depositary team and focuses on servicing a diverse portfolio of Private Equity and Real Estate funds. The successful candidate will oversee day-to-day depositary oversight activities, drive client delivery, and support the development of best-practice processes aligned with regulatory requirements. This is an ideal opportunity for an experienced depositary professional who is ready to take full ownership of client relationships, manage complex fund structures, and contribute to a high-performing, collaborative team. Key Responsibilities Client & Relationship Management • Act as primary point of contact for a portfolio of PE and RE clients. • Build strong working relationships with AIFMs, fund managers, administrators, and other stakeholders. • Lead regular client calls, reviews and deliverables; ensure timely escalation of issues. Oversight & Control • Perform ongoing cash flow monitoring and oversight of reconciliations. • Review and monitor asset ownership verification for private equity and real estate investments. • Conduct oversight of investment restrictions, valuation processes, and regulatory compliance. • Perform due diligence reviews on administrators, delegates, and counterparties. • Ensure adherence to AIFMD requirements and CSSF circulars/supervisory expectations. Operations & Deliverables • Review and sign off detailed depositary reports, breaches, and monitoring files. • Oversee completion of annual due diligence, onsite visits, and periodic sampling work. • Identify, document, and mitigate risks within the oversight framework. • Support internal audit queries, regulator requests, and client-specific projects. Team Leadership & Process Improvement • Provide guidance to junior team members and support their development. • Contribute to workflow optimisation and the enhancement of internal methodologies. • Partner with senior management to refine monitoring tools and reporting frameworks. Key Requirements • 5–7 years of experience in Depositary, AIFM oversight, Fund Administration, Audit or a related role focused on Private Equity and Real Estate structures. • Strong understanding of AIFMD, CSSF regulations, industry best practices and PE/RE fund mechanics. • Hands-on experience with cash flow monitoring, asset verification, and oversight controls. • Excellent analytical skills, attention to detail and comfort navigating complex fund structures. • Strong communication skills with the ability to manage clients confidently and professionally. • Organised, proactive and comfortable working in a fast-paced, growing environment. • Fluent written and spoken English; French or German is an advantage.

Depositary Officer Our client, a leading depositary services bank, are seeking a depositary officer who is keen to progress and develop their skills. This is a great role to consider if you already have depositary experience in Luxembourg and if you are seeking a more varied position where your responsibilities will cover the full range of the depositary cycle as well as stakeholder management. Roles & Responsibilities Cash flow monitoring and maintaining accurate records of the Fund’s (AIF’s) assets.Overseeing fund accounting activities, including NAV calculations, capital transactions, and fair value pricing decisions.Reviewing the implementation of regulatory changes by third-party providers and ensuring their operational processes are appropriate and compliant.Managing relationships with clients and stakeholders, along with oversight of portfolio fund operations.Essential Skills & Experience 1-4 years of experience in a depositary position in Luxembourg Knowledge of Luxembourg alternative investment funds and AIFMD regulations You must have right to work in Luxembourg and be currently working in Luxembourg to apply to this position

Senior Fund Administrator - In-House Our client, a dynamic local AIFM, are growing their Luxembourg operations and looking to bring in an experienced Senior Corporate/Legal professional.  Key ResponsibilitiesOverseeing the on boarding and structuring process of regulated fund vehicles (private equity), ensuring alignment with applicable regulatory frameworks.Coordinating the preparation and execution of board meetings, including reviewing and approving core fund documentation.Monitoring legal and regulatory developments impacting the fund and ensuring their timely implementation by third-party service providers.Managing investor on boarding work flows in coordination with external stakeholders (transfer agents, legal counsel, compliance teams), with a strong focus on AML/KYC compliance and operational efficiency.Providing oversight of post-launch fund operations, including capital activity (subscriptions, capital calls, and distributions), maintaining investor registers, and ensuring accurate investor reporting Essential Skills & Experience Minimum of 5 years working experience in a fund administration/fund corporate position in LuxembourgWorking of open-ended fund structures and AIF'sStrong understanding of Luxembourg regulatory frameworks – AIFMD & CSSFYou must have authorisation to work in Luxembourg along with previous experience working in Luxembourg to be considered for this position.Call Settings Override To From Record Yes No Always use these settings

Risk & Internal Controls Officer We’re looking for someone with depositary experience to strengthen our risk and control environment and support how risks are identified, monitored, and managed across the business. Role Overview You’ll play a key role in maintaining a robust control framework by reviewing processes, performing control testing, and ensuring regulatory and internal obligations linked to depositary activities are consistently met. The role offers strong visibility and close collaboration with key teams across the organisation. Key ResponsibilitiesPerform monitoring and control testing related to depositary oversight and core operational processes.Identify gaps or weaknesses in controls, documentation, or oversight and support teams in implementing corrective actions.Contribute to the oversight of delegates, service providers, and internal functions connected to depositary duties.Enhance testing plans, oversight methodologies, and control frameworks to ensure efficiency and strong risk alignment.Support projects involving regulatory change, governance updates, and improvements to internal risk frameworks.Proactively identify operational or conduct risks and help drive strong outcomes for clients and investors.Skills & ExperiencePractical experience in a depositary environment, with strong understanding of oversight duties for AIFs/UCIs.Background in risk, controls, oversight, audit, or compliance within financial services.Strong analytical ability to assess risks and propose practical, compliant solutions.Confident communication and stakeholder engagement skills, including the ability to challenge constructively.Solid judgement with the ability to navigate issues, conflicts, and remediation work effectively.

Senior Corporate Officer - Private EquityOur client, a dynamic local AIFM, are growing their Luxembourg operations and looking to bring in an experienced Senior Corporate/Legal professional.  Key ResponsibilitiesOverseeing the on boarding and structuring process of regulated fund vehicles (private equity), ensuring alignment with applicable regulatory frameworks.Coordinating the preparation and execution of board meetings, including reviewing and approving core fund documentation.Monitoring legal and regulatory developments impacting the fund and ensuring their timely implementation by third-party service providers.Managing investor on boarding work flows in coordination with external stakeholders (transfer agents, legal counsel, compliance teams), with a strong focus on AML/KYC compliance and operational efficiency.Providing oversight of post-launch fund operations, including capital activity (subscriptions, capital calls, and distributions), maintaining investor registers, and ensuring accurate investor reporting Essential Skills & Experience Minimum of 3 years working experience in a fund administration/fund corporate position in LuxembourgWorking knowledge of private equity structures – any knowledge of close-ended fund structures would be highly valuedStrong understanding of Luxembourg regulatory frameworks – AIFMD & CSSFYou must have authorisation to work in Luxembourg along with previous experience working in Luxembourg to be considered for this position.Call Settings Override To From Record Yes No Always use these settings